Cafeteria POS and automatic state claims — in one platform.
Trinity POS runs your point of sale, eligibility, and reimbursement claims for NSLP, SFSP, CACFP, and CEP. Modern, mobile-ready, and built so a new site can be live in days — not a school year.
- 4
- Programs supported
- Days
- Typical onboarding
- 100%
- Audit-ready records
Legacy cafeteria software is slow, costly, and painful to roll out.
- ✕Quarter-long implementations and per-seat licensing that punishes small SFAs.
- ✕Eligibility and POS in separate systems that don’t reconcile at claim time.
- ✕Parent payment fees as high as $3.50 a transaction — with no district control.
- ✕Manual re-keying of meal counts into the state portal every month.
The full nutrition operation — POS to reimbursement.
Trinity replaces the patchwork of POS, eligibility, payment, and claims tools with a single audit-ready system.
Point of sale
Fast cashier app on tablet or phone, offline-first, with cash/check drawer reconciliation and a multi-item cart. The cashier never sees a child’s eligibility status.
Eligibility & Direct Certification
Online and paper applications, automatic determinations, batch DC file import with fuzzy matching, determination letters, and verification sampling — all audit-logged.
Automatic state claims
Meal counts roll up into reimbursement worksheets with built-in edit checks. Export or auto-submit, with full submission history and state reference tracking.
Parent portal
Parents apply for benefits, view balances, add funds, set per-child spending limits, and see the weekly menu. Low-balance reminders go out automatically.
Reports & compliance
Meal recap, FNS-742 verification collection, daily production records, live service-day dashboard, and a tamper-evident audit trail on every record.
Multi-program, multi-site
One platform for NSLP, SFSP, CACFP, and CEP across every school. Group sites, run combined reports, and manage staff roles centrally.
Live before your next meal service.
We set up your district
We create your tenant, your first site, and your owner account — pre-seeded with current federal income guidelines and sensible defaults.
Import roster & set prices
Upload students from a CSV, set meal prices and charge policy, and invite cafeteria staff. Most SFAs finish setup in an afternoon.
Serve & get reimbursed
Cashiers serve meals, parents fund accounts, and your monthly reimbursement claim builds itself — ready to submit to the state.
Get a guided walkthrough.
From opening a meal session to building a state claim, we'll walk you through a full service day on your own programs and sites. Tell us a bit about your district and we'll set up a time.
One flat rate per school. No per-seat surprises.
Pay a flat monthly fee for each site. Unlimited staff and students included.
Per site
Everything you need to run NSLP, SFSP, CACFP, or CEP at a school.
- Cashier POS (tablet, phone, or web)
- Eligibility, applications & Direct Certification
- Automatic reimbursement-claim worksheets
- Parent portal & online payments
- All compliance reports & audit trail
- Unlimited staff and students
Volume pricing for multi-site districts. One-time onboarding available.
Parent payments
Online deposits are powered by Stripe. The processing fee is configurable per district — pass a transparent convenience fee to families, or absorb it centrally.
- Set a flat or percentage convenience fee — or none at all
- Typically below the $2.95–$3.50 that legacy portals charge
- Cash and check are always accepted with no fee (federal rule)
- Every deposit posts to the student ledger instantly
Compared to legacy platforms that charge per student and tack on high parent fees, Trinity keeps your costs predictable and your families’ fees low.
Trinity vs. legacy platforms
Trinity is built around the full nutrition workflow instead of forcing districts to connect POS, eligibility, payments, and claims after the fact.
Most single sites can be live within a few days after setup, roster import, pricing, and staff invites.
Rollouts often stretch across a quarter before every site, user, and workflow is production-ready.
Flat monthly fee per school with unlimited staff and students included.
Per-student or per-seat licensing can make total cost harder to predict.
District chooses a flat fee, percentage fee, or no convenience fee for online deposits.
Parent portals commonly add transaction fees in the $2.95-$3.50 range.
Eligibility, Direct Certification, POS, parent portal, and reports stay in one audit-ready system.
Eligibility and POS often live in separate systems that need reconciliation at claim time.
Meal counts build claim worksheets with edit checks, exports, and submission history.
Teams often re-key monthly meal counts into the state portal by hand.
Append-only audit logs track changes for program reviews across records.
Evidence is often spread across POS reports, eligibility exports, and portal records.
Built for school nutrition records, cashier privacy, and review-ready evidence without adding another disconnected tool.
- FERPA-aligned audit trail
- Tenant-isolated records
- Encryption at rest
- 7 CFR 245.8 cashier privacy
Frequently asked
Which programs does Trinity support?+
NSLP and School Breakfast, the Summer Food Service Program (SFSP), CACFP, and Community Eligibility (CEP) — plus Direct Certification and income-eligibility applications.
How long does it take to get started?+
Most single sites are live within a few days. We create your district and first site, pre-seed federal income guidelines, and walk you through roster import, pricing, and staff setup.
Do cashiers see whether a child is free, reduced, or paid?+
No. By design the cashier app never displays eligibility status — meal confirmation is content-free, which keeps you compliant with 7 CFR 245.8 and protects student privacy.
How do parent payments and fees work?+
Parents add funds through the portal via Stripe. You decide the convenience fee per district — a flat amount, a percentage, or none. Cash and check are always free, as federal rules require.
Can Trinity submit our state reimbursement claims?+
Trinity builds your claim worksheets automatically with edit checks and keeps a full submission history. State-portal auto-submission is available for supported states; otherwise export and file in minutes.
Is our data secure and audit-ready?+
Yes. Every record is tenant-isolated, sensitive data is encrypted at rest, and an append-only audit log tracks every change for FERPA and program reviews.
Ready to modernize your cafeteria operation?
See Trinity POS with your own programs and sites. We’ll show you the full flow from serving a meal to filing a claim.